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ROTA / ROTD Overview

ROTA Deep Dive

Everything you need to know about ROTA bidding, waivers, standing bids, FD/GD, logic, groupings, and more.

ROTD Deep Dive

Everything you need to know about ROTD processing, going aggressive, clicks, assignment and award, satellite bidding, and more.

ROTD Processing

Check the Steps ROTD takes when assigning and awarding sequences and standbys.

What is ROTA and ROTD?

Reserve Open Time Assignment (ROTA)

  • System used to assign and award for tomorrow.
  • Runs once per day at 3pm local base time.
  • All sequences and standbys for the next day in Open Time at 3pm and all RAPs will be AWARDED and ASSIGNED through ROTA.
  • Next Reserve 'Day' means 2am to 1:59am.
  • Awards/Assignments posted directly after running.
  • Must be completed by 7:30pm local base time.
  • If you received a sequence or standby through ROTA, you must acknowledge by 10:30pm home base time (unless you are flying - in this case you have until 1 hour after release).
  • ROTA bids and preferences are used only in the ROTA run, they do not transfer over into ROTD.

Reserve Open Time Assignment - Daily (ROTD)

  • System used to assign and award for today.
  • Once ROTA starts processing at 3pm, any new trips falling into Open Time are handled by ROTD.
  • Refreshes on demand as trips and standbys fall into open time.

Basic Terms

Standby

  • 4 or 6 hour periods serving reserve in uniform at the airport.
  • Number of shifts may vary by base
  • Start and end times may vary by base
  • After scheduling runs ROTA and looks at operational need, they may change Standbys as follows:
    • Add shifts
    • Change start times
    • Require reserves to havea min number of days available
    • Add number of reserves per shift

Standby rules for Award and Assignment are the same for both ROTA and ROTD.  The standby shift cannot:

  • Exceed RSVCOT limit
  • Reduce home base rest
  • Cause a multiple sequence or a double up
  • Touch a FD or GD
  • Waive the 35/7 to receive a standby (will be accepted if the 35/7 was previously waived for the month

Additionally, with Standby assignments the standby 'cilcks' work differently than ASG clicks (sequence clicks).

Reserves with 0 or 1 clicks will be processed together and seen as equal in ROTA/ROTD.

Standby Assignment Example:

Case: Crew Scheduling has a standbyshift open for assignment and requires a reserve availabe for 3 days.

Result:  Ryan would be assigned.

Even though Johnson has 0 clicks and Ryan has 1, because Ryan is more junior he is assigned the Standby.  Flight Attendants with 0 and 1 clicks are considered equal and are processsed according to seniority in this case.

Click to view legalities for Standby Duty Limitations chart

Reserve Groupings

Reserve Groupings
Reserves are grouped according to their days of availability.
ex. A Reserve available for 3 days would be in the 3 days grouping.  A reserve available for 6 days would be in the 4+ day grouping.Sequences are grouped by the number of calendar days the sequence touches.
ex. An ODAN would be in the 2 day grouping because it touches 2 calendar days.

Both ROTA and ROTD process reserves according to their Grouping.

Open and Closed Groupings

Groupings can open and close many times throughout the ROTA process:

  • A grouping is open when there are more Reserves than sequences at the time the Reserve is processed. If your grouping is open, you can be awarded outside of your grouping, or be allowed to ROC*
  • A grouping is closed when there are more sequences than reserves at the time the Reserve is processed. If your grouping is closed, you will be scheduled to a sequence within your grouping (awarded or assigned). If you include a ROC bid, you may be allowed to ROC*

ROTA assigns/awards based on the logic for open/closed groupings.

ROTA processes in seniority order. When ROTA reaches your seniority, you will be scheduled (awarded or assigned) a sequence or allowed to ROC, if not required coverage (See ROC (Remain On Call) Tab for more information.).

ROTD uses grouping logic to process assignments but does not use open/closed logic.

Award

When you place a bid and the result is that you have received what you had bid for, you have been AWARDED.  You asked for it, you got it.

Both ROTA and ROTD can AWARD trips and standbys.

Assign

When you bid for a trip but you receive something else, you have been ASSIGNED.

Or, if you did not bid for anything and received something, that is an ASSIGNMENT.

Both ROTA and ROTD can ASSIGN trips and standbys.

Remain On Call (ROC)

Remain on Call (ROC)

A bid to ROC is a bid to be given a 12 hour RAP rather than a sequence or standby.

  • If your goal is to be given a rap, you should include a bid to ROC in your preferences.
  • Bidding to ROC is requesting to be skipped during the Award/Assign sequences step.
    • You are able to ROC when your grouping is open or when jumior reserves are available in higher groupings.
  • However ROTA only awards once - if you are allowed to ROC your ballot is complete.  If you are required to be assigned a standby in step 4 of processing, ROTA will not look at your bids for standby preferences.

Reserve Availability Period (RAP)

Reserve Availability Period (RAP)
  • 12 hour window of availability
  • Start and end times vary but are published in the bid sheet
  • Reserves may only be contacted during their RAP
  • Reserves on a RAP will have 2 hours (or three hours for bases with co-terminals) to report for duty
    • You do not need to report earlier than the above time limits of 2 hours (3 hours co-terminals) after notification from scheduling. 
    • If scheduling has assigned a trip that has a report time of less than 2 hours (3 hours co-terminals), you still have your full time to report.   
  • May be called to report for up to 2 hours after RAP ends.
  • 4 or 6 hour periods serving reserve in uniform at the airport.
  • Number of shifts may vary by base
  • Start and end times may vary by base
  • After scheduling runs ROTA and looks at operational need, they may change Standbys as follows:
    • Add shifts
    • Change start times
    • Require reserves to havea min number of days available
    • Add number of reserves per shift

Standby rules for Award and Assignment are the same for both ROTA and ROTD.  The standby shift cannot:

  • Exceed RSVCOT limit
  • Reduce home base rest
  • Cause a multiple sequence or a double up
  • Touch a FD or GD
  • Waive the 35/7 to receive a standby (will be accepted if the 35/7 was previously waived for the month

Additionally, with Standby assignments the standby 'cilcks' work differently than ASG clicks (sequence clicks).

Reserves with 0 or 1 clicks will be processed together and seen as equal in ROTA/ROTD.

Standby Assignment Example:

Case: Crew Scheduling has a standbyshift open for assignment and requires a reserve availabe for 3 days.

Result:  Ryan would be assigned.

Even though Johnson has 0 clicks and Ryan has 1, because Ryan is more junior he is assigned the Standby.  Flight Attendants with 0 and 1 clicks are considered equal and are processsed according to seniority in this case.

Click to view legalities for Standby Duty Limitations chart

Reserves are grouped according to their days of availability.
ex. A Reserve available for 3 days would be in the 3 days grouping.  A reserve available for 6 days would be in the 4+ day grouping.

Sequences are grouped by the number of calendar days the sequence touches.
ex. An ODAN would be in the 2 day grouping because it touches 2 calendar days.

Both ROTA and ROTD process reserves according to their Grouping.

Open and Closed Groupings

Groupings can open and close many times throughout the ROTA process:

  • A grouping is open when there are more Reserves than sequences at the time the Reserve is processed. If your grouping is open, you can be awarded outside of your grouping, or be allowed to ROC*
  • A grouping is closed when there are more sequences than reserves at the time the Reserve is processed. If your grouping is closed, you will be scheduled to a sequence within your grouping (awarded or assigned). If you include a ROC bid, you may be allowed to ROC*

ROTA assigns/awards based on the logic for open/closed groupings.

ROTA processes in seniority order. When ROTA reaches your seniority, you will be scheduled (awarded or assigned) a sequence or allowed to ROC, if not required coverage (See ROC (Remain On Call) Tab for more information.).

ROTD uses grouping logic to process assignments but does not use open/closed logic.

When you place a bid and the result is that you have received what you had bid for, you have been AWARDED.  You asked for it, you got it.

Both ROTA and ROTD can AWARD trips and standbys.

When you bid for a trip but you receive something else, you have been ASSIGNED.

Or, if you did not bid for anything and received something, that is an ASSIGNMENT.

Both ROTA and ROTD can ASSIGN trips and standbys.

A bid to ROC is a bid to be given a 12 hour RAP rather than a sequence or standby.

  • If your goal is to be given a rap, you should include a bid to ROC in your preferences.
  • Bidding to ROC is requesting to be skipped during the Award/Assign sequences step.
    • You are able to ROC when your grouping is open or when jumior reserves are available in higher groupings.
  • However ROTA only awards once - if you are allowed to ROC your ballot is complete.  If you are required to be assigned a standby in step 4 of processing, ROTA will not look at your bids for standby preferences.
  • 12 hour window of availability
  • Start and end times vary but are published in the bid sheet
  • Reserves may only be contacted during their RAP
  • Reserves on a RAP will have 2 hours (or three hours for bases with co-terminals) to report for duty
    • You do not need to report earlier than the above time limits of 2 hours (3 hours co-terminals) after notification from scheduling. 
    • If scheduling has assigned a trip that has a report time of less than 2 hours (3 hours co-terminals), you still have your full time to report.   
  • May be called to report for up to 2 hours after RAP ends.

APFA Headquarters
1004 West Euless Boulevard
Euless, Texas 76040

M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108

Call APFA

Contract & Scheduling Desk
M-F: 7:00AM - 7:00PM (CT)
Phone: (817) 540-0108

Chat APFA

After-Hours Live Chat
M-F: 3:00PM - 11:00 PM (CT)
Sat-Sun: 9:00AM - 5:00PM (CT)

APFA Events

Virtual Quarterly Membership Meeting – July 11

July 11 @ 11:00 am - 12:30 pm

APFA Headquarters
1004 West Euless Boulevard
Euless, Texas 76040

M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108

Call APFA

Contract & Scheduling Desk
M-F: 7:00AM - 7:00PM (CT)
Phone: (817) 540-0108

Chat APFA

After-Hours Live Chat
M-F: 3:00PM - 11:00 PM (CT)
Sat-Sun: 9:00AM - 5:00PM (CT)

APFA Events

Virtual Quarterly Membership Meeting – July 11

July 11 @ 11:00 am - 12:30 pm

APFA Headquarters
1004 West Euless Boulevard
Euless, Texas 76040

M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108

Call APFA

Contract & Scheduling Desk
M-F: 7:00AM - 7:00PM (CT)
Phone: (817) 540-0108

Chat APFA

After-Hours Live Chat
M-F: 3:00PM - 11:00 PM (CT)
Sat-Sun: 9:00AM - 5:00PM (CT)

APFA Events

Virtual Quarterly Membership Meeting – July 11

July 11 @ 11:00 am - 12:30 pm
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